ID Card Pricing2026-05-15T10:31:34-04:00

Employee ID badge Pricing

per-card pricing for businesses of all sizes

Per-card cost based on prepaid funding amount.
100% of funds go towards card production.

Base Card Price
(excluding additional options)

Small Business

$200 prefunded
covers up to 24 cards

$8.95*

base card price

Supports Single-Card Orders
Up to 3 free templates

Growth

$1,000 prefunded
covers up to 136 cards

$7.35*

base card price

Supports Single-Card Orders
Up to 10 free templates
Priority Onboarding
Priority Customer Support

Enterprise

$2,500 prefunded
covers up to 420 cards

$5.95*

base card price

UNLIMITED free templates
FREE Optional Slot Punch
FREE ICO / API Setup
Priority Onboarding
Priority Support

Pricing — plain-text data

*+ shipping, from your prepaid account

Employee ID badge Pricing

per-card pricing for businesses of all sizes

Per-card cost based on prepaid funding amount.
100% of funds go towards card production.

Small Business

$200 prefunded
covers up to 24 cards

$8.95*

base card price

Supports Single-Card Orders
Up to 2 free templates
25 card max batch upload

Growth

$1,000 prefunded
covers up to 136 cards

$7.35*

base card price

Supports Single-Card Orders
Up to 10 free templates
100 card max batch upload
Priority Onboarding
Priority Customer Support

Enterprise

$2,500 prefunded
covers up to 420 cards

$5.95*

base card price

UNLIMITED free templates
UNLIMITED batch upload
FREE Optional Slot Punch
FREE ICO / API Setup
Priority Onboarding
Priority Support

Pricing — plain-text data

*+ shipping, from your prepaid account

Base card cost includes full color printing on the front (including photo and as much information as you like) and black text on the back.

No hidden fees.

No signup fees, no small batch fees.

Card orders are automatically deducted from your prepaid account*. And, 100% of your initial deposit goes towards ID card production. We designed our system to facilitate small batch sizes, so small companies may easily order one or two cards at a time. For larger companies, we offer bulk discounts.

Trustpilot
Free ID Template Design

Free Template Design

Same-day ID card shipping

Same-Day Shipping

Single ID card orders

Single-Card Orders

drop ship pricing

Drop shipping option

Have ID badges sent directly to individual addresses—may include a customized letter.

free unlimited templates pricing

Multiple template support

There’s no additional cost if you need more than one ID badge template for your organization.

Pricing satisfaction guarantee

100% Satisfaction Guarantee

If you aren’t happy with your badges, we’ll issue a refund. We’re not happy until you are.

Free ID Template Design

Free Template Design

We will design your custom ID card template for free, based on your needs and specifications.

Same-day ID card shipping

Same-Day Shipping

All cards ordered before 4PM ET are printed and mailed same-day.

Single ID card orders

Single Card Orders

We have no small batch fees and no minimum batch size. Get the cards you need when you need them.

drop ship pricing

Drop shipping option

Have ID badges sent directly to individual addresses—may include a customized letter.

free unlimited templates pricing

Multiple template support

There’s no additional cost if you need more than one ID badge template for your organization.

Pricing satisfaction guarantee

100% Satisfaction Guarantee

If you aren’t happy with your badges, we’ll issue a refund. We’re not happy until you are.

Try our In-House Vs. Outsource Cost Calculator

Edit all variable data according to your company’s needs and specifications. We’ve taken into account all possible costs and overhead associated with ID card printing so you can easily find out if outsourcing makes sense for your organization.

ID Card Cost Calculator

Calculate per-card and batch costs based on your specific requirements.

InstantCard per-card pricing by plan
Feature Small Business (prefund $200) Growth (prefund $1,000) Enterprise (prefund $2,500)
Base Card Cost $8.95 $7.35 $5.95
Slot Punch $0.60 $0.60 FREE
Free Templates up to 3 up to 10 UNLIMITED
Batch Upload 100 card minimum 25 card minimum NO minimum
Priority Support no Yes Yes
Priority Onboarding no Yes Yes
ICO setup $200 $200 FREE
Zapier / API Access FREE FREE FREE
White Label $0.50/card $0.50/card FREE

Base card cost includes full-color printing on the front (including photo and as much information as you like) and black text on the back.

Non-Profit Discount: $1.00 OFF per card for verified non-profits

Large Order Discount: $1.50 OFF per card single print job of 100+ cards

Card Options

  • color back: $0.95
  • holographic overlay: $1.60

RFID / Smart

  • 26-bit Prox Card RFID: $4.50
  • Exposed Chip - Atmel: $4.50
  • Mifare 1K: $4.00
  • DESfire: $5.75
  • NTAG 216: $2.50
  • Avigilon Ev3: $8.00

Handling

  • drop ship no letter: $0.75
  • drop ship with letter: $1.40

Accessories

  • Clips: $0.46
  • Breakaway Lanyards: $0.98
  • Badge Holder: $0.58
  • Zip Reel: $1.25

Orders with accessories ship via USPS Ground Advantage at $6.75 per shipment (Tracking included).

Service

  • extra template (beyond free): $50.00
  • priority/rush service (setup): $100.00

Postage

  • USPS: from $1.75
    • 1–4 cards: $1.75 (No tracking)
    • 5–9 cards: $6.75 (With tracking)
    • 10–19 cards: $7.75 (With tracking)
    • 20–29 cards: $8.75 (With tracking)
    • 30–49 cards: $10.75 (With tracking)
    • 50+ cards: $18.00 (Auto-upgrade to FedEx 2-Day)
  • FedEx 2-Day: $18.00
  • FedEx Next Day: $36.50

ID badge pricing FAQ

How durable are the ID cards?2022-12-07T07:28:41-05:00

Very.

The cards are made of PVC plastic, which – as most people trying to destroy old credit cards have noticed – is very hard to damage. These cards are much less susceptible to tears or rips that are common occurrences with laminated or standard paper ID cards. They are entirely waterproof so there is no need to worry about rain or coffee damage. They will last a very long time, much longer than laminated cards in a plastic pouch.

The print technology we use, thermal re transfer, applies the color to the underside of a clear sheet of plastic, which is heat-sealed to the bottom of the card.  AS a result, cards last much longer than the more common, cheaper “dye sublimation” printing technology.

For clients requiring extended wear, we offer two options: (a) composite cards which withstand more wear-and-tear and temperature ranges, and (b) overlaminates with a holographic inlay to enhance security and durability.

Can you print on our HID Prox cards or on other RFID access control cards?2022-12-07T07:36:16-05:00

Yes.

Absolutely, we do this for hundreds of clients. You just send us your blank white card stock, which we store securely, ready to use whenever you place an order. Or, if you prefer, we can procure the prox cards for you. If you’re not sure about which card technology to choose, among the dozens available, just call us, as this is our specialty!

We can generally provide compatible Prox cards for existing security systems. The InstantCard system can also print onto your existing corporate Prox cards. Doing so eliminates the need for employees to carry around multiple cards (visual ID, access control, time & attendance, etc.). Our printing process does not damage the chip or antenna inside of the prox cards.

How long will it take for me to get my ID cards?2022-12-07T07:31:46-05:00

Not Long.

Our service guarantees our customers with the fastest turnaround time in the industry. As long as you submit your card orders by 4 p.m. EST, we will print and ship out your ID cards on the very same day. This is true even if you require just one single card! Each time you order, you specify how we ship the cards to you. FedEx or UPS get your cards to you overnight, while USPS will take standard postage time (generally 1-3 business days for the East Coast, and 3-5 days for the West Coast).

Is there a minimum number of cards per batch to avoid extra charges?2022-12-07T07:27:09-05:00

No

Absolutely not. Sometimes someone loses an ID card, and often there’s just one single new employee. We designed our service to meet exactly that requirement. Clients can print individual cards if necessary at the same cost as cards within larger batches. There is never a “small-batch” fee, and the cost of an ID card is always the same, no matter if you order one or a hundred pieces. We do everything we can to respect your budget.

Can I order accessories like lanyards or clips with my cards?2022-12-07T07:34:38-05:00

Yes.

We offer a wide range of standard accessories on our website, which you can also order with same-day shipping. Accessories are generally ordered in batches separate from the cards. We are also able to send out individual accessories with each badge, for a slight additional fee. And if our standard accessories don’t quite fit your needs, contact us.

What print technology is used to make the cards?2022-12-07T07:38:13-05:00

Thermal Retransfer Printing.

There are several types of printing processes available for the printing of photo ID cards. The process used at InstantCard is the highest quality available on the market today, called thermal re-transfer. The high-definition (300 dpi) printing is transferred to a clear plastic film, which is then permanently bonded, using a high-temperature heat-sealing process, to the surface of the card. While more expensive, this method ensures the highest level of print quality. The bright, vibrant colors are particularly notable when compared to cards made with small, cheaper printers which use “DTC” (Direct-To-Card) technology.

Learn more about thermal retransfer printing →

What pricing options are available for bulk ID badge orders?2023-11-23T10:03:50-05:00

For bulk orders of 100 cards or more, InstantCard offers a significant saving, with a reduction of $2 per card. This discount is ideal for large organizations seeking cost-effective solutions for their ID badge needs.

Can you accommodate custom design requests in ID badge production, and how does it impact pricing?2023-11-23T10:04:32-05:00

Every InstantCard account comes with the benefit of custom design at no additional cost, provided you fund your prepaid account first. This service ensures that each ID badge meets your exact specifications, enhancing your brand identity.

Do you offer any discounts for non-profit organizations or educational institutions in ID badge production?2023-11-23T10:05:00-05:00

Yes, we provide discounts for non-profits. Organizations with 1-250 employees receive a discount of $1.10 per card, while those with more than 250 employees get a discount of $0.90 per card. This initiative is part of our commitment to supporting non-profit entities.

Are there different prices for full-color and monochrome ID badges?2023-11-23T10:05:37-05:00

The base price includes standard full-color front and black and white back printing. However, if you require full-color printing on the back of the card, it adds an additional $0.95 per card. This option is perfect for those who want to make a more vibrant impact with their ID badges.

How cost-effective is it to order ID badges for a small team or startup?2023-11-23T10:06:07-05:00

Our pricing is structured to be budget-friendly for teams of all sizes. For 1-250 employees, the cost is $7.80 per card, for 251-1500 employees, it’s $6.70 per card, and for more than 1501 employees, the price drops to $5.80 per card.

Are there any ongoing costs or subscriptions involved in your ID badge production service?2023-11-23T10:06:53-05:00

There are no hidden signup or service fees with InstantCard. The only additional charge is for postage, ensuring transparency and affordability in our pricing.

What payment options do you offer for ID badge production services?2023-11-23T10:07:21-05:00

Our services operate on a prepaid account system, accepting payments via credit card or check. This approach offers flexibility and convenience to our clients.

How do pricing models vary for RFID-enabled or smart ID badges?2023-11-23T10:07:51-05:00

For smart ID badges, we offer the ISO7816 Atmel Cryptomemory chip with 1 KB of user memory, adding an additional $2.50 per card. This option is perfect for enhanced security and functionality needs.

Summary
Rating
product image
Author Rating
Aggregate Rating
5 based on 178 votes
Brand Name
InstantCard
Product Name
Employee ID Cards
Price
USD 7.35
Product Availability
Available in Stock
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