Employee ID badge Pricing

Name: Custom Employee ID Cards
Brand: InstantCard

per-card pricing for businesses of all sizes

Per-card cost based on prepaid funding amount.
100% of funds go towards card production.

Base Card Price
(excluding additional options)

Small Business

$200 prefunded
covers up to 24 cards

$8.95*

base card price

Supports Single-Card Orders
Up to 3 free templates

Growth

$1,000 prefunded
covers up to 136 cards

$7.35*

base card price

Supports Single-Card Orders
Up to 10 free templates
Priority Onboarding
Priority Customer Support

Enterprise

$2,500 prefunded
covers up to 420 cards

$5.95*

base card price

UNLIMITED free templates
FREE Optional Slot Punch
FREE ICO / API Setup
Priority Onboarding
Priority Support

Pricing — plain-text data

*+ shipping, from your prepaid account

Employee ID badge Pricing

per-card pricing for businesses of all sizes

Per-card cost based on prepaid funding amount.
100% of funds go towards card production.

Small Business

$200 prefunded
covers up to 24 cards

$8.95*

base card price

Supports Single-Card Orders
Up to 3 free templates
100 card minimum batch upload by our team

Growth

$1,000 prefunded
covers up to 136 cards

$7.35*

base card price

Supports Single-Card Orders
Up to 10 free templates
25 card minimum batch upload by our team
Priority Onboarding
Priority Customer Support

Enterprise

$2,500 prefunded
covers up to 420 cards

$5.95*

base card price

UNLIMITED free templates
NO minimum batch upload by our team
FREE Optional Slot Punch
FREE ICO / API Setup
Priority Onboarding
Priority Support

Pricing — plain-text data

*+ shipping, from your prepaid account

Base card cost includes full color printing on the front (including photo and as much information as you like) and black text on the back.

No hidden fees.

No signup fees, no small batch fees.

Card orders are automatically deducted from your prepaid account*. And, 100% of your initial deposit goes towards ID card production. We designed our system to facilitate small batch sizes, so small companies may easily order one or two cards at a time. For larger companies, we offer bulk discounts.

Shipping is charged per shipment. You’ll always see the full breakdown before you place an order.

USPS

No. of Cards	Charge	Tracking
1-4	$1.75	No Tracking
5-9	$6.75	With Tracking
10-19	$7.75	With Tracking
20-29	$8.75	With Tracking
30-49	$10.75	With Tracking
50+	$18.00	Automatic upgrade to FedEx 2-Day

FedEx

Next Day	$36.50	Tracking
2-Day	$18.00	Tracking

InstantCard uses a prepaid account system to avoid numerous small-value transactions. This also allows us to offer free custom template design for prepaid accounts. After the required minimum initial deposit, any amount may be added as required to maintain a positive balance.

We require a minimum, initial $195 deposit to begin designing your template(s).

ALL orders placed by 4 PM ET are guaranteed to be printed and mailed that same business day. Any order received after 4 PM ET will be printed and shipped the following buisness day.

Drop shipping option

Have ID badges sent directly to individual addresses—may include a customized letter.

Multiple template support

Team-designed templates are included up to 3 on Small Business, up to 10 on Growth and unlimited on Enterprise. Each extra team-designed template is $50.

100% Satisfaction Guarantee

We replace defective cards at no charge, and in certain cases we issue refunds if you’re not satisfied. We’re not happy until you are.

Free ID Template Design

Free Template Design for Prepaid Accounts

Template design or review by a person is free for prepaid accounts. Every account, including pay as you go, gets the AI template designer at no extra charge.

Same-Day Shipping

All cards ordered before 4PM ET are printed and mailed same-day.

Single Card Orders

We have no small batch fees and no minimum batch size. Get the cards you need when you need them.

Drop shipping option

Have ID badges sent directly to individual addresses—may include a customized letter.

Multiple template support

Team-designed templates are included up to 3 on Small Business, up to 10 on Growth and unlimited on Enterprise. Each extra team-designed template is $50.

100% Satisfaction Guarantee

We replace defective cards at no charge, and in certain cases we issue refunds if you’re not satisfied. We’re not happy until you are.

Why do I deposit money up-front?David Allen2026-05-13T16:08:07-04:00

Why do I deposit money up-front?

Advantages of a Prepaid Account
• perfectly adapted to regular ID card ordering
• control your budget and simplify the accounting
• Avoids the nuisance of tiny invoices each time you order one or two cards
• Allows YOU to stay in control your ID card budget
• Cards are produced as long as you have a positive balance
• You just fund the account for the number of cards you plan to produce
• No auto-debits – you are warned whenever there are insufficient funds

What if I don’t use my full prefund balance?David Allen2026-10-16T12:56:52-04:00

What if I don’t use my full prefund balance?

Your prefund is a balance, not a card quota. Any unused amount stays in your account and applies to future orders. Funds never expire for printing; a balance is refunded on written request less the $75 fee, except for accounts inactive for 6 months.

Can I upgrade my tier later?David Allen2026-10-17T15:53:17-04:00

Can I upgrade my tier later?

Yes. If your deposits within one calendar year reach a higher plan’s funding amount, then email [email protected] to request the upgrade. Your account then moves to that plan’s per-card price.

Do funds expire?David Allen2026-10-16T12:56:52-04:00

Do funds expire?

All funds go to card production. Funds never expire for printing; a balance is refunded on written request less the $75 fee, except for accounts inactive for 6 months.

Are there hidden costs?David Allen2026-09-26T08:30:00-04:00

Are there hidden costs?

There are NO set-up fees, NO monthly charges, and NO annual charges, and template design is free for prepaid accounts.
Just one low charge per card, no matter how many you order in a batch — even one single card!
Your per-card charge is applied no matter what the batch size is, no matter how many batches you submit.

Try our In-House Vs. Outsource Cost Calculator

Edit all variable data according to your company’s needs and specifications. We’ve taken into account all possible costs and overhead associated with ID card printing so you can easily find out if outsourcing makes sense for your organization.

Try it now →

ID Card Cost Calculator

Calculate per-card and batch costs based on your specific requirements.

InstantCard per-card pricing by plan
Feature	Small Business (prefund $200)	Growth (prefund $1,000)	Enterprise (prefund $2,500)
Base Card Cost	$8.95	$7.35	$5.95
Slot Punch	$0.60	$0.60	FREE
Free Templates	up to 3	up to 10	UNLIMITED
Batch Upload	100 card minimum	25 card minimum	NO minimum
Priority Support	no	Yes	Yes
Priority Onboarding	no	Yes	Yes
ICO setup	$200	$200	FREE
Zapier / API Access	FREE	FREE	FREE
White Label	$0.50/card	$0.50/card	FREE

Base card cost includes full-color printing on the front (including photo and as much information as you like) and black text on the back.

Non-Profit Discount: $1.00 OFF per card for verified non-profits

Large Order Discount: $1.50 OFF per card single print job of 100+ cards

Card Options

color back: $0.95
holographic overlay: $1.60

RFID / Smart

26-bit Prox Card RFID: $4.50
Exposed Chip - Atmel: $4.50
Mifare 1K: $4.00
DESfire: $5.75
NTAG 216: $2.50
Avigilon Ev3: $8.00

Handling

drop ship no letter: $0.75
drop ship with letter: $1.40

Accessories

Clips: $0.46
Breakaway Lanyards: $0.98
Badge Holder: $0.58
Zip Reel: $1.25

Orders with accessories ship via USPS Ground Advantage at $6.75 per shipment (Tracking included).

Service

extra template (beyond free): $50.00
priority/rush service (setup): $100.00

Postage

USPS: from $1.75
- 1–4 cards: $1.75 (No tracking)
- 5–9 cards: $6.75 (With tracking)
- 10–19 cards: $7.75 (With tracking)
- 20–29 cards: $8.75 (With tracking)
- 30–49 cards: $10.75 (With tracking)
- 50+ cards: $18.00 (Auto-upgrade to FedEx 2-Day)
FedEx 2-Day: $18.00
FedEx Next Day: $36.50

ID badge pricing FAQ

How durable are the ID cards?David Allen2022-12-07T07:28:41-05:00

How durable are the ID cards?

Very.

The cards are made of PVC plastic, which – as most people trying to destroy old credit cards have noticed – is very hard to damage. These cards are much less susceptible to tears or rips that are common occurrences with laminated or standard paper ID cards. They are entirely waterproof so there is no need to worry about rain or coffee damage. They will last a very long time, much longer than laminated cards in a plastic pouch.

The print technology we use, thermal re transfer, applies the color to the underside of a clear sheet of plastic, which is heat-sealed to the bottom of the card. AS a result, cards last much longer than the more common, cheaper “dye sublimation” printing technology.

For clients requiring extended wear, we offer two options: (a) composite cards which withstand more wear-and-tear and temperature ranges, and (b) overlaminates with a holographic inlay to enhance security and durability.

Can you print on our HID Prox cards or on other RFID access control cards?David Allen2022-12-07T07:36:16-05:00

Can you print on our HID Prox cards or on other RFID access control cards?

Yes.

Absolutely, we do this for hundreds of clients. You just send us your blank white card stock, which we store securely, ready to use whenever you place an order. Or, if you prefer, we can procure the prox cards for you. If you’re not sure about which card technology to choose, among the dozens available, just call us, as this is our specialty!

We can generally provide compatible Prox cards for existing security systems. The InstantCard system can also print onto your existing corporate Prox cards. Doing so eliminates the need for employees to carry around multiple cards (visual ID, access control, time & attendance, etc.). Our printing process does not damage the chip or antenna inside of the prox cards.

How long will it take for me to get my ID cards?David Allen2026-10-17T15:53:08-04:00

How long will it take for me to get my ID cards?

Not Long.

Our service guarantees our customers with the fastest turnaround time in the industry. As long as you submit your card orders by 4 p.m. EST, we will print and ship out your ID cards on the very same day. This is true even if you require just one single card! Each time you order, you specify how we ship the cards to you. FedEx Next Day gets your cards to you overnight and FedEx 2-Day within two business days, while USPS will take standard postage time (usually 1-4 business days to the East Coast, up to 7, and 3-6 business days to the West Coast, Florida and Texas, up to 10).

Is there a minimum number of cards per batch to avoid extra charges?David Allen2026-09-25T07:15:09-04:00

Is there a minimum number of cards per batch to avoid extra charges?

Absolutely not. Sometimes someone loses an ID card, and often there’s just one single new employee. We designed our service to meet exactly that requirement. Clients can print individual cards if necessary at the same per-card price as any order of up to 99 cards. There is never a “small-batch” fee, and a single print job of 100 or more cards gets $1.50 off every card. We do everything we can to respect your budget.

Can I order accessories like lanyards or clips with my cards?David Allen2022-12-07T07:34:38-05:00

Can I order accessories like lanyards or clips with my cards?

Yes.

We offer a wide range of standard accessories on our website, which you can also order with same-day shipping. Accessories are generally ordered in batches separate from the cards. We are also able to send out individual accessories with each badge, for a slight additional fee. And if our standard accessories don’t quite fit your needs, contact us.

What print technology is used to make the cards?David Allen2022-12-07T07:38:13-05:00

What print technology is used to make the cards?

Thermal Retransfer Printing.

There are several types of printing processes available for the printing of photo ID cards. The process used at InstantCard is the highest quality available on the market today, called thermal re-transfer. The high-definition (300 dpi) printing is transferred to a clear plastic film, which is then permanently bonded, using a high-temperature heat-sealing process, to the surface of the card. While more expensive, this method ensures the highest level of print quality. The bright, vibrant colors are particularly notable when compared to cards made with small, cheaper printers which use “DTC” (Direct-To-Card) technology.

Learn more about thermal retransfer printing →

What pricing options are available for bulk ID badge orders?David Allen2026-09-22T14:59:55-04:00

What pricing options are available for bulk ID badge orders?

For bulk orders of 100 cards or more, InstantCard offers a significant saving, with a reduction of $1.50 per card. This discount is ideal for large organizations seeking cost-effective solutions for their ID badge needs.

Can you accommodate custom design requests in ID badge production, and how does it impact pricing?David Allen2026-10-16T12:57:18-04:00

Can you accommodate custom design requests in ID badge production, and how does it impact pricing?

Template design or review by a person is free for prepaid accounts. Every account, including pay as you go, gets the AI template designer at no extra charge. This service ensures that each ID badge meets your exact specifications, enhancing your brand identity.

Do you offer any discounts for non-profit organizations or educational institutions in ID badge production?David Allen2026-09-22T14:59:56-04:00

Do you offer any discounts for non-profit organizations or educational institutions in ID badge production?

Yes, we provide discounts for non-profits. Verified 501(c)(3) organizations receive $1.00 per card, and it stacks with our automatic large-order discount. This initiative is part of our commitment to supporting non-profit entities.

Are there different prices for full-color and monochrome ID badges?David Allen2023-11-23T10:05:37-05:00

Are there different prices for full-color and monochrome ID badges?

The base price includes standard full-color front and black and white back printing. However, if you require full-color printing on the back of the card, it adds an additional $0.95 per card. This option is perfect for those who want to make a more vibrant impact with their ID badges.

How cost-effective is it to order ID badges for a small team or startup?David Allen2026-09-26T08:30:00-04:00

How cost-effective is it to order ID badges for a small team or startup?

Our pricing is structured to be budget-friendly for teams of all sizes. The Small Business plan is $8.95 per card, Growth is $7.35 per card, and Enterprise is $5.95 per card, with no monthly or setup fees on any plan, and free template design for prepaid accounts.

Are there any ongoing costs or subscriptions involved in your ID badge production service?David Allen2023-11-23T10:06:53-05:00

Aggregate Rating

5 based on 179 votes

Brand Name

InstantCard

Product Name

Employee ID Cards

Price

USD 7.35

Product Availability

Available in Stock