Multi-Site Corporations2021-03-17T12:53:02-04:00

ID Badges for Multi-Site Corporations

Ensure uniformity across all sites.
Manage your ID badges from anywhere without the overhead.

Free Design • Easy Ordering • Same-Day Shipping

FREE SAMPLE
EXAMPLES

Multi-site ID Badge Printing by InstantCard

InstantCard Account Setup

Submit your infoFilling out this form gives us all the information we need for initial account setup. Fund your account100% goes towards card production. Choose your options Choose basic design/technology options & upload your logo Template design You will be contacted by our professional designers to approve your ID template.
Free Custom Template
I Have My Own Template
Design Upload FAQ
Can I send you a batch of photos for processing?2019-08-02T14:05:56-04:00

Yes.

We will provide you with a personalized ftp destination on our site, where you can send all your photos. They will be linked by name to the data submitted in a spreadsheet. We also offer our unique photo-processing service which can process large batches of photos to make them all consistent: same face-fill factor (using facial recognition); same x-y dimensions; same definition & resolution. This is particularly useful when you have a large numbers of pictures coming from a variety of different sources.

Does the service use pre-set card design templates?2021-01-20T06:49:44-05:00

At InstantCard we pride ourselves in making custom designs for each of our clients. We prefer to make a custom design for you to best meet your exact needs. This is a free service. If you would like to get some inspiration as to what others in similar fields have done, to give our designer your preferences, please leaf through the card gallery on our site.  Your design will be unique, based on your logo, your color scheme, and your layout preferences.

You may also upload any inspirational examples for our designers via the template design form.

I’m not very design-oriented. Can someone create a template for me?2019-08-02T14:03:37-04:00

Absolutely. In fact, most people prefer to have us design their ID cards. We have expert graphic specialists at InstantCard who would be more than happy to design a custom template for you using your company logo, color scheme, and any other design specifications that you may have. This is a no charge service. And if you decide at a later date to make changes to the design, we typically help you do that in a matter of minutes.

Do I email you the employee photos?2019-08-02T14:03:06-04:00

No.

Our online service eliminates email entirely, since this manual process is the source of most errors when dealing with an outside supplier. Our service allows you to just point to the photos for your IDs cards, then automatically embeds them onto your cards. Within your browser window, you will be able to easily adjust which part of the picture you want to show up on the ID (cropping). There is no need to worry about pictures mismatched with employee names, poor pictures, or improper sizing. You’ll see an exact image of card as it will be printed, so you can verify spelling and presentation, before you choose to print the ID card.

If you have a large number of employee pictures, we provide a custom service which automatically re-sizes and crops all your pictures to the appropriate format for your ID cards.

Can our card design include barcodes or QR codes?2021-01-20T06:47:19-05:00

Our service can support 30 different barcode symbologies, including of course the most common ones like Code39 and Code128. Cards can have multiple barcodes on them, on either the front or the back or both.

We fully support QR codes, which can create a linkage between the physical card and the virtual cloud-based information. Or they can be used to allow scanning of contact information.

Can I change my card design after processing the cards?2019-08-02T14:01:34-04:00

Yes.

You may make as many changes to card templates as you like, now or in the future. In fact, you can make an unlimited number of card templates, at no extra charge. Many clients use multiple designs, such as for staff and students, or for temporary and permanent employees. If you update the templates, for example with a new expiration date, you will not need to change your personnel data.

Can you encode the magnetic stripe on our cards when the badge is printed?2021-01-20T06:51:00-05:00

Yes.

Our service allows you to define the contents for encoding Track1, Track2, and Track3. There is no extra charge for this service.

Security is very important for my company. How can you enhance the security of our ID cards?2019-08-02T14:00:10-04:00

We offer a number of options that can greatly increase the security of our ID cards. Some of the options which significantly reduce the risk of fraud or falsification include:

  • Print your cards on smart card (chip) cards which can be encoded for enhanced security
  • Add a holographic overlay covering the full surface of the cards
  • Use micro-printing, which only high-quality high-definition printers can achieve
  • Print a ghosted and re-sized picture on the front or back of the card
  • Overlay or underlay complex graphics over variable data (photo, name, etc.)

We would be pleased to work with you to define the best security solution to meet your organization’s unique requirements.

Can I upload a sketch?2019-08-02T13:56:59-04:00

Yes! You may absolutely upload a sketch of your idea. Our professional designers will realize it into a complete design. They will work with you to make sure that the design matches your intentions. So, go ahead, scan the back of that envelope. We’ll make it into something you’ll be proud to wear.

Do I have to use professional design software?2021-01-20T06:49:19-05:00

No.

You may use whatever software you are comfortable with. Just be aware, if you are uploading a complete design, make sure that it is 1050 pixels (minimum) on the longest side. If you are unsure how to do this, don’t worry—send us what you have and our professional designers can recreate it in high resolution. (If you are using a photo background, make sure you send us the full, high-resolution photo along with your design.)

What types of files can I upload?2019-08-02T13:55:22-04:00

Currently, we accept graphic files with the following extensions:

.pdf, .doc, .docx, .zip, .jpg, .jpeg, .png, .psd, .cdr, .bmp

If you have something in a format other than that which is supported here, no problem. Simply contact us, and we’ll make sure that we get your template up and running ASAP.

Do we email you the employee photos? And where do I enter employees’ names and info?2020-03-17T08:23:45-04:00

The InstantCard removes email, and therefore manual operations, completely!  You will upload employee photos along with employee data directly to the website.  Once you have approved your first template design, you will be given login credentials to the InstantCard service. There, you may either enter each employee’s information one-at-a-time or all-at-once via a bulk upload using a spreadsheet.

Initial Account Funding

We will begin working on your custom ID card design
as soon as you fund your account for the first time.

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Minimum initial deposit is $195.00.

100% goes to card production. This will cover 20-30 cards depending on options.

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Not ready Yet?

Multi-site corporations generally have to choose between
2 equally unattractive alternatives:

Install multiple card production systems in regional or local offices

This entails the high capital cost of acquiring numerous card production systems,
as well as the cost of training local staff. Generally, headquarters control and
visibility is significantly reduced.

Multi-site Site-Specific Badge Printing

Operate a single centralized production facility at headquarters

This involves the allocation of dedicated staff, with high overhead costs.
Card production requires carefully structured operations, communications, and logistics.
Often, this alternative is slow, inconsistent, & error-prone.

Multi-site Centralized Card Printing

With InstantCard there’s a better way.

Your local offices may easily enter personnel data and order cards for their facility.
Headquarters maintains full visibility over all  ID card activity
throughout the country, and approves all template designs for local offices.

InstantCard Managing ID card Production
ID Badge Pricing

The advantages of this approach include:

• Enforcement of consistent identity management policies.
• A fully variable cost – no up-front investment, no capex.
• No staff costs, no capital investment, & no equipment obsolescence.
• All logistics are handled by InstantCard’s efficient automated system.
• Local offices get consistent, rapid service, when they need it.
• Headquarters retains full visibility and control over the process.
• No Hassles!

Simple Integration

If your company would like to offer ID badge production services directly from its website, InstantCard offers a Web Services capability to link your Intranet to our servers. Many of our customers have directly connected their HR management systems (SAP, Oracle, or other) to our service via APIs.

Many industries have large numbers of smaller, regional offices. Here is an article on ID card policy for the insurance industry which appeared in the Oct. 2012 edition of ‘INbetween‘, the official publication of NAMIC, the National Association of Mutual Insurance Companies: Implementing a Best Practice Photo ID Card Policy.

Advanced Functionality

With the increasing sophistication of security and access control, more and more corporations are implementing advanced card systems, giving their personnel access to a wide range of facilities and services.

Our cards are frequently printed with one or more barcodes, or have a magnetic stripe, to facilitate the logging of transactions and to allow access to restricted areas. An increasing number of organizations are using prox cards and smart cards to provide enhanced security and increased capabilities.

InstantCard can provide you with additional information on any of these options.