K-12 Schools2021-07-13T14:27:10-04:00

Student School ID Cards

From technology, to single-card orders for late enrollment,
we have what you need for your student IDs

Free Design • Easy ID Ordering • Same-Day Shipping

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EXAMPLES

High school ID Card in wallet

InstantCard Account Setup

Submit your infoFilling out this form gives us all the information we need for initial account setup. → Fund your account100% goes towards card production. → Choose your options Choose basic design/technology options & upload your logo → Template design You will be contacted by our professional designers to approve your ID template.
Free Custom Template
I Have My Own Template
Design Upload FAQ
Can I send you a batch of photos for processing?2019-08-02T14:05:56-04:00

Yes.

We will provide you with a personalized ftp destination on our site, where you can send all your photos. They will be linked by name to the data submitted in a spreadsheet. We also offer our unique photo-processing service which can process large batches of photos to make them all consistent: same face-fill factor (using facial recognition); same x-y dimensions; same definition & resolution. This is particularly useful when you have a large numbers of pictures coming from a variety of different sources.

Does the service use pre-set card design templates?2021-01-20T06:49:44-05:00

At InstantCard we pride ourselves in making custom designs for each of our clients. We prefer to make a custom design for you to best meet your exact needs. This is a free service. If you would like to get some inspiration as to what others in similar fields have done, to give our designer your preferences, please leaf through the card gallery on our site.  Your design will be unique, based on your logo, your color scheme, and your layout preferences.

You may also upload any inspirational examples for our designers via the template design form.

I’m not very design-oriented. Can someone create a template for me?2019-08-02T14:03:37-04:00

Absolutely. In fact, most people prefer to have us design their ID cards. We have expert graphic specialists at InstantCard who would be more than happy to design a custom template for you using your company logo, color scheme, and any other design specifications that you may have. This is a no charge service. And if you decide at a later date to make changes to the design, we typically help you do that in a matter of minutes.

Do I email you the employee photos?2019-08-02T14:03:06-04:00

No.

Our online service eliminates email entirely, since this manual process is the source of most errors when dealing with an outside supplier. Our service allows you to just point to the photos for your IDs cards, then automatically embeds them onto your cards. Within your browser window, you will be able to easily adjust which part of the picture you want to show up on the ID (cropping). There is no need to worry about pictures mismatched with employee names, poor pictures, or improper sizing. You’ll see an exact image of card as it will be printed, so you can verify spelling and presentation, before you choose to print the ID card.

If you have a large number of employee pictures, we provide a custom service which automatically re-sizes and crops all your pictures to the appropriate format for your ID cards.

Can our card design include barcodes or QR codes?2021-01-20T06:47:19-05:00

Our service can support 30 different barcode symbologies, including of course the most common ones like Code39 and Code128. Cards can have multiple barcodes on them, on either the front or the back or both.

We fully support QR codes, which can create a linkage between the physical card and the virtual cloud-based information. Or they can be used to allow scanning of contact information.

Can I change my card design after processing the cards?2019-08-02T14:01:34-04:00

Yes.

You may make as many changes to card templates as you like, now or in the future. In fact, you can make an unlimited number of card templates, at no extra charge. Many clients use multiple designs, such as for staff and students, or for temporary and permanent employees. If you update the templates, for example with a new expiration date, you will not need to change your personnel data.

Can you encode the magnetic stripe on our cards when the badge is printed?2021-01-20T06:51:00-05:00

Yes.

Our service allows you to define the contents for encoding Track1, Track2, and Track3. There is no extra charge for this service.

Security is very important for my company. How can you enhance the security of our ID cards?2019-08-02T14:00:10-04:00

We offer a number of options that can greatly increase the security of our ID cards. Some of the options which significantly reduce the risk of fraud or falsification include:

  • Print your cards on smart card (chip) cards which can be encoded for enhanced security
  • Add a holographic overlay covering the full surface of the cards
  • Use micro-printing, which only high-quality high-definition printers can achieve
  • Print a ghosted and re-sized picture on the front or back of the card
  • Overlay or underlay complex graphics over variable data (photo, name, etc.)

We would be pleased to work with you to define the best security solution to meet your organization’s unique requirements.

Can I upload a sketch?2019-08-02T13:56:59-04:00

Yes! You may absolutely upload a sketch of your idea. Our professional designers will realize it into a complete design. They will work with you to make sure that the design matches your intentions. So, go ahead, scan the back of that envelope. We’ll make it into something you’ll be proud to wear.

Do I have to use professional design software?2021-01-20T06:49:19-05:00

No.

You may use whatever software you are comfortable with. Just be aware, if you are uploading a complete design, make sure that it is 1050 pixels (minimum) on the longest side. If you are unsure how to do this, don’t worry—send us what you have and our professional designers can recreate it in high resolution. (If you are using a photo background, make sure you send us the full, high-resolution photo along with your design.)

What types of files can I upload?2019-08-02T13:55:22-04:00

Currently, we accept graphic files with the following extensions:

.pdf, .doc, .docx, .zip, .jpg, .jpeg, .png, .psd, .cdr, .bmp

If you have something in a format other than that which is supported here, no problem. Simply contact us, and we’ll make sure that we get your template up and running ASAP.

Do we email you the employee photos? And where do I enter employees’ names and info?2020-03-17T08:23:45-04:00

The InstantCard removes email, and therefore manual operations, completely!  You will upload employee photos along with employee data directly to the website.  Once you have approved your first template design, you will be given login credentials to the InstantCard service. There, you may either enter each employee’s information one-at-a-time or all-at-once via a bulk upload using a spreadsheet.

Initial Account Funding

We will begin working on your custom ID card design
as soon as you fund your account for the first time.

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Minimum initial deposit is $195.00.

100% goes to card production. This will cover 20-30 cards depending on options.

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Not ready Yet?

Order ID cards for 1 student or 10,000 students.

We designed our system to work with any sized order—giving you the flexibility you need. Card price doesn’t change based on batch size.

So, If you have a late enrollment in you K-12 school, don’t worry! You may order just one card at a time at the same cost of every other student ID card. It will still shipped same — day, getting to you when the student needs it.

Student IDs for remote learning →

middle school student id

Example ID Designs For Service Providers

All templates are designed for FREE

ID Badge Pricing
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Learn about Student IDs for remote learning

Late enrollments?

If you get your student IDs from a school portrait photographer, we can still help. We can copy their ID template exactly. That way, when you have late enrollments, you can order student ID cards individually — when you need them. And, of course, they will look exactly like the Student IDs you received from the photographer. Our prices are the same for 1 card or 10,000. And, all orders are shipped same-day.

Technology

Want to use student IDs to grant access to computers in the computer lab? Need functionality for library checkout?

We have everything you need to have your student IDs function as more than simple identification tools. From mag stripes, to barcodes, to smart cards; you can have your students use their IDs to access different services and programs.

Faculty IDs

Because we offer unlimited templates, it’s easy to order your student and faculty IDs all in the same place. We will design each template for free, exactly to your specifications, to make sure your department gets the most out of its ID card program. Your teachers may need different card options (room access, perhaps?), which is no problem.

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IDs that fit your school, that fit your Students

We work with K-12 schools of all sizes. From small private schools looking to streamline the student ID process without devoting precious resources, to big schools that use student ID cards for access control. Our service allows you to focus on education, not jammed printers.

We can provide student ID cards that fit the exact needs of your individual school. If you only need cards for late enrollments, no problem. We have no minimum card order, and prices don’t change with batch size. No matter the time of year. If you need different ID card templates for your faculty & staff, we can do that. Not only does our system support unlimited ID card templates, but we’ll design them for free.

You also don’t need to worry about individually uploading the information for each and every student to enter into their student IDs. You may easily upload all student information via a spreadsheet, which will automatically be entered into the student ID card template.

With our free template design, you can be sure to show your school spirit. We’ll make sure your cards use the colors you want with your custom crest or logo. Some schools, who use photographers for IDs, wonder how to get a school ID for a late enrollment. No problem! We can imitate perfectly the card template used by your school photographer to make sure that every student’s ID looks the same.

From kindergarten all the way to high school ID cards, we can provide exactly what you need.

Visitor Badges

Since we allow unlimited templates, you can also easily order visitor cards. So, when parents, or other people from the public, come to visit, you can give them badges. This way you know for sure who is cleared to be in the school building, ensuring building security. Your district can reassure the community that it is doing everything possible to address student security.

Access Control

We offer every option for your student ID cards. You can add a magstripe or a barcode at no additional charge. You can also, optionally, choose a smart chip. So, if you already use your student IDs for library access, or for other forms of accessibility, there will be no issues making the move to InstantCard.

If you are a small school district who wants to start using your school IDs for access control, have no fear. We can make sure you are set up for any system you would like to implement with none of the overhead of trying to do it in-house.

Your high school ID card template will be designed to include any technology you request.

Easily use your student & employee ID badges to:

grant access to restricted rooms
track library loans and usage
store money for cafeteria purchases
track the use of other computer resources, etc.