Web Services2024-01-30T07:45:10-05:00

More than just a printing company

We develop card ordering software that allows you to:

  • integrate card ordering into your sites and apps
  • use your platform to distribute employee ID badges individually
  • earn revenue on cards without redirecting to an outside URL

ID Card Web Integration

InstantCard Account Setup

Submit your infoFilling out this form gives us all the information we need for initial account setup. Fund your account100% goes towards card production. Choose your options Choose basic design/technology options & upload your logo Template design You will be contacted by our professional designers to approve your ID template.
Can I send you a batch of photos for processing?2019-08-02T14:05:56-04:00


We will provide you with a personalized ftp destination on our site, where you can send all your photos. They will be linked by name to the data submitted in a spreadsheet. We also offer our unique photo-processing service which can process large batches of photos to make them all consistent: same face-fill factor (using facial recognition); same x-y dimensions; same definition & resolution. This is particularly useful when you have a large numbers of pictures coming from a variety of different sources.

Does the service use pre-set card design templates?2021-01-20T06:49:44-05:00

At InstantCard we pride ourselves in making custom designs for each of our clients. We prefer to make a custom design for you to best meet your exact needs. This is a free service. If you would like to get some inspiration as to what others in similar fields have done, to give our designer your preferences, please leaf through the card gallery on our site.  Your design will be unique, based on your logo, your color scheme, and your layout preferences.

You may also upload any inspirational examples for our designers via the template design form.

I’m not very design-oriented. Can someone create a template for me?2019-08-02T14:03:37-04:00

Absolutely. In fact, most people prefer to have us design their ID cards. We have expert graphic specialists at InstantCard who would be more than happy to design a custom template for you using your company logo, color scheme, and any other design specifications that you may have. This is a no charge service. And if you decide at a later date to make changes to the design, we typically help you do that in a matter of minutes.

Do I email you the employee photos?2019-08-02T14:03:06-04:00


Our online service eliminates email entirely, since this manual process is the source of most errors when dealing with an outside supplier. Our service allows you to just point to the photos for your IDs cards, then automatically embeds them onto your cards. Within your browser window, you will be able to easily adjust which part of the picture you want to show up on the ID (cropping). There is no need to worry about pictures mismatched with employee names, poor pictures, or improper sizing. You’ll see an exact image of card as it will be printed, so you can verify spelling and presentation, before you choose to print the ID card.

If you have a large number of employee pictures, we provide a custom service which automatically re-sizes and crops all your pictures to the appropriate format for your ID cards.

Can our card design include barcodes or QR codes?2021-01-20T06:47:19-05:00

Our service can support 30 different barcode symbologies, including of course the most common ones like Code39 and Code128. Cards can have multiple barcodes on them, on either the front or the back or both.

We fully support QR codes, which can create a linkage between the physical card and the virtual cloud-based information. Or they can be used to allow scanning of contact information.

Can I change my card design after processing the cards?2019-08-02T14:01:34-04:00


You may make as many changes to card templates as you like, now or in the future. In fact, you can make an unlimited number of card templates, at no extra charge. Many clients use multiple designs, such as for staff and students, or for temporary and permanent employees. If you update the templates, for example with a new expiration date, you will not need to change your personnel data.

Can you encode the magnetic stripe on our cards when the badge is printed?2021-01-20T06:51:00-05:00


Our service allows you to define the contents for encoding Track1, Track2, and Track3. There is no extra charge for this service.

Security is very important for my company. How can you enhance the security of our ID cards?2019-08-02T14:00:10-04:00

We offer a number of options that can greatly increase the security of our ID cards. Some of the options which significantly reduce the risk of fraud or falsification include:

  • Print your cards on smart card (chip) cards which can be encoded for enhanced security
  • Add a holographic overlay covering the full surface of the cards
  • Use micro-printing, which only high-quality high-definition printers can achieve
  • Print a ghosted and re-sized picture on the front or back of the card
  • Overlay or underlay complex graphics over variable data (photo, name, etc.)

We would be pleased to work with you to define the best security solution to meet your organization’s unique requirements.

Can I upload a sketch?2019-08-02T13:56:59-04:00

Yes! You may absolutely upload a sketch of your idea. Our professional designers will realize it into a complete design. They will work with you to make sure that the design matches your intentions. So, go ahead, scan the back of that envelope. We’ll make it into something you’ll be proud to wear.

Do I have to use professional design software?2021-01-20T06:49:19-05:00


You may use whatever software you are comfortable with. Just be aware, if you are uploading a complete design, make sure that it is 1050 pixels (minimum) on the longest side. If you are unsure how to do this, don’t worry—send us what you have and our professional designers can recreate it in high resolution. (If you are using a photo background, make sure you send us the full, high-resolution photo along with your design.)

What types of files can I upload?2019-08-02T13:55:22-04:00

Currently, we accept graphic files with the following extensions:

.pdf, .doc, .docx, .zip, .jpg, .jpeg, .png, .psd, .cdr, .bmp

If you have something in a format other than that which is supported here, no problem. Simply contact us, and we’ll make sure that we get your template up and running ASAP.

Do we email you the employee photos? And where do I enter employees’ names and info?2020-03-17T08:23:45-04:00

The InstantCard removes email, and therefore manual operations, completely!  You will upload employee photos along with employee data directly to the website.  Once you have approved your first template design, you will be given login credentials to the InstantCard service. There, you may either enter each employee’s information one-at-a-time or all-at-once via a bulk upload using a spreadsheet.

Initial Account Funding

We will begin working on your custom ID card design
as soon as you fund your account for the first time.

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Minimum initial deposit is $195.00.

100% goes to card production. This will cover 20-30 cards depending on options.

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Guaranteed safe and secure by Stripe

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Not ready Yet?

< we’re developers />

We have developed ALL of our card printing software in-house to make sure our clients can get the best, most efficient ID Badge ordering experience out there.

This means we have more to offer than card printing. We have opened up our API to external developers to allow integration of our software into web applications.

Web Swervices — API Laptop
Application Program Interface logo

We want you to get the most out of the InstantCard system. Sometimes that means developing your own applications. We make available all of our API endpoints used for our online card ordering system. That way you may develop your own apps based on our system. For a full list of available endpoints, please reference the full API documentation.

The InstantCard API was developed with certain workflows in mind. For example, in creating a card we developed a system designed to create a draft, preview that draft, and update if needed before any sort of finalization. To view some example workflows, simply use the links to the right. These highlight those endpoints most often used by clients using our API.

We are constantly updating our API based on the needs and requests of customers. If there is something your organization needs that you cannot find in the full API documentation, please contact us.

← Overview

Example Workflows

← Authentication

← Create a Card

← Checkout

Not a developer?

That’s OK.

We developed our Individual Card Ordering as a turn-key solution
to integrate card ordering into any external site or app.

Individual Card Ordering

The InstantCard ICO lets you easily integrate card ordering into your own website. The system allows you to choose whether individuals pay for cards themselves at checkout, or if the cost should be deducted from your organization’s InstantCard account. Cards are sent to any address entered within the US.

This allows you to do several things without any knowledge of coding:

  • Easily distribute membership cards
  • Keep visitors on your website even when ordering badges
  • Have remote contractors order badges to their own addresses
  • Create a revenue stream from cards on your website
  • Appear as the distributor of a given ID/badge

← Overview

← Example Code

← Working Example

← Options

Technical Support Services

We provide your webmaster with simple instructions on how to interface your website with our server. Our technical team can provide advice and guidance, and we can even provide special code for handling such tasks as picture uploading and photo cropping. This is our specialty, we’d love to work with you!

Full documentation is available which provides the detailed commands for communicating with our system. The InstantCard service can be accessed via either (a) advanced APIs using REST and JSON. Click here to see the API documentation →

Program Advantages

Web services can be a very inexpensive, yet high-profile way to build the brand identity of a national association, and to increase the value to members by facilitating their ability to show credentials and qualifications. It can make it very easy to implement a company-wide ID card program, especially for organizations whose members are dispersed geographically.

Above all, it avoids the overhead of setting up an in-house production process which can be expensive to operate and slow to respond to the variable nature of the demand for ID Cards.

For all other questions

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