We will provide you with a personalized ftp destination on our site, where you can send all your photos. They will be linked by name to the data submitted in a spreadsheet. We also offer our unique photo-processing service which can process large batches of photos to make them all consistent: same face-fill factor (using facial recognition); same x-y dimensions; same definition & resolution. This is particularly useful when you have a large numbers of pictures coming from a variety of different sources.
Does the service use pre-set card design templates?David Allen2021-01-20T06:49:44-05:00
At InstantCard we pride ourselves in making custom designs for each of our clients. We prefer to make a custom design for you to best meet your exact needs. This is a free service. If you would like to get some inspiration as to what others in similar fields have done, to give our designer your preferences, please leaf through the card gallery on our site. Your design will be unique, based on your logo, your color scheme, and your layout preferences.
You may also upload any inspirational examples for our designers via the template design form.
I’m not very design-oriented. Can someone create a template for me?David Allen2019-08-02T14:03:37-04:00
Absolutely. In fact, most people prefer to have us design their ID cards. We have expert graphic specialists at InstantCard who would be more than happy to design a custom template for you using your company logo, color scheme, and any other design specifications that you may have. This is a no charge service. And if you decide at a later date to make changes to the design, we typically help you do that in a matter of minutes.
Do I email you the employee photos?David Allen2019-08-02T14:03:06-04:00
Our online service eliminates email entirely, since this manual process is the source of most errors when dealing with an outside supplier. Our service allows you to just point to the photos for your IDs cards, then automatically embeds them onto your cards. Within your browser window, you will be able to easily adjust which part of the picture you want to show up on the ID (cropping). There is no need to worry about pictures mismatched with employee names, poor pictures, or improper sizing. You’ll see an exact image of card as it will be printed, so you can verify spelling and presentation, before you choose to print the ID card.
If you have a large number of employee pictures, we provide a custom service which automatically re-sizes and crops all your pictures to the appropriate format for your ID cards.
Can our card design include barcodes or QR codes?David Allen2021-01-20T06:47:19-05:00
Our service can support 30 different barcode symbologies, including of course the most common ones like Code39 and Code128. Cards can have multiple barcodes on them, on either the front or the back or both.
We fully support QR codes, which can create a linkage between the physical card and the virtual cloud-based information. Or they can be used to allow scanning of contact information.
Can I change my card design after processing the cards?David Allen2019-08-02T14:01:34-04:00
You may make as many changes to card templates as you like, now or in the future. In fact, you can make an unlimited number of card templates, at no extra charge. Many clients use multiple designs, such as for staff and students, or for temporary and permanent employees. If you update the templates, for example with a new expiration date, you will not need to change your personnel data.
Can you encode the magnetic stripe on our cards when the badge is printed?David Allen2021-01-20T06:51:00-05:00
Yes! You may absolutely upload a sketch of your idea. Our professional designers will realize it into a complete design. They will work with you to make sure that the design matches your intentions. So, go ahead, scan the back of that envelope. We’ll make it into something you’ll be proud to wear.
Do I have to use professional design software?David Allen2021-01-20T06:49:19-05:00
You may use whatever software you are comfortable with. Just be aware, if you are uploading a complete design, make sure that it is 1050 pixels (minimum) on the longest side. If you are unsure how to do this, don’t worry—send us what you have and our professional designers can recreate it in high resolution. (If you are using a photo background, make sure you send us the full, high-resolution photo along with your design.)
What types of files can I upload?David Allen2019-08-02T13:55:22-04:00
The InstantCard removes email, and therefore manual operations, completely! You will upload employee photos along with employee data directly to the website. Once you have approved your first template design, you will be given login credentials to the InstantCard service. There, you may either enter each employee’s information one-at-a-time or all-at-once via a bulk upload using a spreadsheet.
Initial Account Funding
We will begin working on your custom ID card design as soon as you fund your account for the first time.
Not ready Yet?
Why do I deposit money up-front?David Allen2021-04-02T06:17:09-04:00
• perfectly adapted to regular ID card ordering • control your budget and simplify the accounting
A declining balance account:
• Works just like the postage meter • Avoids the nuisance of tiny invoices each time you order one or two cards • Allows YOU to stay in control your ID card budget • Cards are produced as long as you have a positive balance • You just fund the account for the number of cards you plan to produce • No auto-debits – you are warned whenever there are insufficient funds
InstantCard makes ordering cards incredibly efficient!
What if I don’t need 25 cards?David Allen2019-12-10T11:22:03-05:00
Yes. Choose an amount to cover the number of cards you expect to order in the near future. When you set up your account for the first time, you must initially fund your account for a minimum of $195.00 ($165 for nonprofits), covering the requisite minimum of 25 cards.
A very common use for InstantCard ID cards is for member identification. Often, members of social organizations have rights and privileges not available to the general public. Proof-positive ID is required to ensure that they are granted the full advantages of membership. Church membership cards are in particular demand, as well as staff ID cards for church personnel. Church members are often called on to identity themselves in order to receive benefits or access services.
Photo ID Badges for Staff and Volunteers
Fortunately, our society has a wealth of charitable organizations and nonprofits. Representatives and volunteers from nonprofits are often greeted with skepticism if they don’t have a corresponding ID badge. Whether it is fund-raising, community action, or member services, people associated with religious, benevolent, or social organizations are often called upon to clearly identify themselves. They are proud to wear professional ID cards, which help them avoid confusion and immediately instill confidence.
Local regulatory obligations
n certain communities, anyone soliciting funds or going door-to-door is required to carry a valid ID card. While regulations vary, these ID cards always need to carry clear information on the carrier, as well as contact information for identity verification with the issuing organization. InstantCard ID cards fulfill these obligations while ensuring that when people meet your representatives, they know exactly who they are speaking with.
Click here to see an article on Photo ID Cards which was recently published on the well-known website “MassNonProfit.org“, a leading online resource for non-profit professionals: Implementing a Professional ID Card Policy.