How the InstantCard ID Badge Service Works is Simple2024-08-15T12:18:33-04:00

How The InstantCard ID Card Service Works

1. Fund Your Account

We use a declining balance system of accounting to facilitate single-ID card orders. Our system works like a postage meter, saves you time and money.

Watch the video to learn more→

100% of the money placed in your account is used to print ID cards. There are no startup fees. There are no batch fees. And, there are no monthly fees.

2. Approve your free ID badge template

Our professional designers will create a free ID card template for you. (You may upload your own design).

ID Card Design

If you need more than one template—no problem! Our system supports unlimited templates.

3. Create Cards Using Your Template

Enter each employee’s information one-at-a-time or in bulk using a spreadsheet.
The information is automatically entered into the template of your choice.

Our web-based system was developed to make ID card creation as simple as possible for the user.

Simply choose your ID card template, enter employee information, and upload his or her ID card photo. Our system automatically puts this information in the template, ensuring uniformity.

Easy ID card ordering on any device

Our cloud-based service works with any web-enabled device.

4. Order ID Cards to Be Printed

We have no minimum batch size.
All ID cards are shipped same-day*—even if you order one single ID badge.

*For all orders placed before 4PM EST

Get the ID cards you need, when you need them. You hire employees one-at-a-time, so it doesn’t make sense to have a system which has a minimum batch size.

Our system was developed with single ID card orders in mind (which is why we use a declining balance system of accounting). This has benefits for both small businesses, and multi-site corporations.

You may also integrate card ordering into your own sites and apps using our custom APIs.

5. Your ID Badges are Shipped *Same-Day

using your preferred delivery method

ID cards shipping option

No matter how many employee ID badges you order, we’ll get them shipped same-day. You may elect to have them sent directly to your employees, or to any custom address. We can also include a custom letter, from you, for such drop shipments.

If you are a multi-site corporation, you may have cards shipped directly to their respective sites without having to deal with them in your central offices.

*for all orders placed before 4PM EST

And it all comes with a 100%
money-back guarantee.

InstantCard Account Setup

Submit your infoFilling out this form gives us all the information we need for initial account setup. Fund your account100% goes towards card production. Choose your options Choose basic design/technology options & upload your logo Template design You will be contacted by our professional designers to approve your ID template.
Can I send you a batch of photos for processing?2019-08-02T14:05:56-04:00

Yes.

We will provide you with a personalized ftp destination on our site, where you can send all your photos. They will be linked by name to the data submitted in a spreadsheet. We also offer our unique photo-processing service which can process large batches of photos to make them all consistent: same face-fill factor (using facial recognition); same x-y dimensions; same definition & resolution. This is particularly useful when you have a large numbers of pictures coming from a variety of different sources.

Does the service use pre-set card design templates?2021-01-20T06:49:44-05:00

At InstantCard we pride ourselves in making custom designs for each of our clients. We prefer to make a custom design for you to best meet your exact needs. This is a free service. If you would like to get some inspiration as to what others in similar fields have done, to give our designer your preferences, please leaf through the card gallery on our site.  Your design will be unique, based on your logo, your color scheme, and your layout preferences.

You may also upload any inspirational examples for our designers via the template design form.

I’m not very design-oriented. Can someone create a template for me?2019-08-02T14:03:37-04:00

Absolutely. In fact, most people prefer to have us design their ID cards. We have expert graphic specialists at InstantCard who would be more than happy to design a custom template for you using your company logo, color scheme, and any other design specifications that you may have. This is a no charge service. And if you decide at a later date to make changes to the design, we typically help you do that in a matter of minutes.

Do I email you the employee photos?2019-08-02T14:03:06-04:00

No.

Our online service eliminates email entirely, since this manual process is the source of most errors when dealing with an outside supplier. Our service allows you to just point to the photos for your IDs cards, then automatically embeds them onto your cards. Within your browser window, you will be able to easily adjust which part of the picture you want to show up on the ID (cropping). There is no need to worry about pictures mismatched with employee names, poor pictures, or improper sizing. You’ll see an exact image of card as it will be printed, so you can verify spelling and presentation, before you choose to print the ID card.

If you have a large number of employee pictures, we provide a custom service which automatically re-sizes and crops all your pictures to the appropriate format for your ID cards.

Can our card design include barcodes or QR codes?2021-01-20T06:47:19-05:00

Our service can support 30 different barcode symbologies, including of course the most common ones like Code39 and Code128. Cards can have multiple barcodes on them, on either the front or the back or both.

We fully support QR codes, which can create a linkage between the physical card and the virtual cloud-based information. Or they can be used to allow scanning of contact information.

Can I change my card design after processing the cards?2019-08-02T14:01:34-04:00

Yes.

You may make as many changes to card templates as you like, now or in the future. In fact, you can make an unlimited number of card templates, at no extra charge. Many clients use multiple designs, such as for staff and students, or for temporary and permanent employees. If you update the templates, for example with a new expiration date, you will not need to change your personnel data.

Can you encode the magnetic stripe on our cards when the badge is printed?2021-01-20T06:51:00-05:00

Yes.

Our service allows you to define the contents for encoding Track1, Track2, and Track3. There is no extra charge for this service.

Security is very important for my company. How can you enhance the security of our ID cards?2019-08-02T14:00:10-04:00

We offer a number of options that can greatly increase the security of our ID cards. Some of the options which significantly reduce the risk of fraud or falsification include:

  • Print your cards on smart card (chip) cards which can be encoded for enhanced security
  • Add a holographic overlay covering the full surface of the cards
  • Use micro-printing, which only high-quality high-definition printers can achieve
  • Print a ghosted and re-sized picture on the front or back of the card
  • Overlay or underlay complex graphics over variable data (photo, name, etc.)

We would be pleased to work with you to define the best security solution to meet your organization’s unique requirements.

Can I upload a sketch?2019-08-02T13:56:59-04:00

Yes! You may absolutely upload a sketch of your idea. Our professional designers will realize it into a complete design. They will work with you to make sure that the design matches your intentions. So, go ahead, scan the back of that envelope. We’ll make it into something you’ll be proud to wear.

Do I have to use professional design software?2021-01-20T06:49:19-05:00

No.

You may use whatever software you are comfortable with. Just be aware, if you are uploading a complete design, make sure that it is 1050 pixels (minimum) on the longest side. If you are unsure how to do this, don’t worry—send us what you have and our professional designers can recreate it in high resolution. (If you are using a photo background, make sure you send us the full, high-resolution photo along with your design.)

What types of files can I upload?2019-08-02T13:55:22-04:00

Currently, we accept graphic files with the following extensions:

.pdf, .doc, .docx, .zip, .jpg, .jpeg, .png, .psd, .cdr, .bmp

If you have something in a format other than that which is supported here, no problem. Simply contact us, and we’ll make sure that we get your template up and running ASAP.

Do we email you the employee photos? And where do I enter employees’ names and info?2020-03-17T08:23:45-04:00

The InstantCard removes email, and therefore manual operations, completely!  You will upload employee photos along with employee data directly to the website.  Once you have approved your first template design, you will be given login credentials to the InstantCard service. There, you may either enter each employee’s information one-at-a-time or all-at-once via a bulk upload using a spreadsheet.

Initial Account Funding

We will begin working on your custom ID card design
as soon as you fund your account for the first time.

* *

Minimum initial deposit is $195.00.

100% goes to card production. This will cover 20-30 cards depending on options.

*
$
* *
*
*
*
Guaranteed safe and secure by Stripe


* * *
*
*

Not ready Yet?

Summary
On Demand ID Card printing service
Service Type
On Demand ID Card printing service
Provider Name
InstantCard ID Card Service,
One Research Court, Suite 450,Rockville, MD,United States-20850,
Telephone No.888-980-6179
Area
United States and Canada
Description
InstantCard offers an ID Card solution for organizations looking to outsource their ID Card printing. InstantCard provides ID badges for organizations of all sizes. All orders are printed on demand same day.
Go to Top