The InstantCard service has been designed specifically to support large organizations that have many, many locations.
Our largest clients have over 1,000 sites, with each site set up to order their photo ID cards locally, as they hire, through InstantCard’s cloud-based ID card ordering service. These are companies with over one hundred thousand of employees. What are the advantages for large multi site corporations to outsource, rather than produce cards in-house? While costs are a factor, and outsourcing is nearly always cheaper than in-house production, its actually the service which is nearly always the deciding factor.
Even the largest corporations hire new staff one-at-a-time. The ability for any site to order single cards, as they on-board each new employee, and receive same-day service, is crucial. InstantCard’s ability to provide that service without requiring any staff overhead at regional or national headquarters is a major advantage. Our large clients also greatly appreciate the guarantee that all cards, since they come from a controlled service, will conform to corporate standards – something which is difficult to ensure when cards are produced in different locations across the country. And the monthly reports we provide, which detail exactly which cards were produced, where and when, provide corporate visibility and oversight unavailable in any distributed printing scenario.
From a financial perspective, the use of an outsourced service allows these companies to avoid all Capex, which can be substantial when you consider the production capacity required to produce so many cards securely and promptly.
Over the years, with so many large clients, InstantCard has developed many tools to make set-up easy for large corporations. For example, they can send us spreadsheets of all their office locations, or all their authorized users, which we upload when they generate the account. We can make master templates, mirrored at each location, so if the template is changed at the master level, the same change is automatically reflected throughout the organization. We can set up users to have access to sites at the local, regional, or national level, based on their scope of responsibilities throughout the organization.
Since we support all sites, large and small, everyone throughout the multi-site organization gets equivalent high-quality service, whether they work at a large factory or in a small local sales office.