Employee ID badge Pricing
per-card pricing for businesses of all sizes
Card Price
Batch Orders
100+
Non-Profit
Pricing
Small Business
1 – 250 employees
$7.80*
$5.80*
$6.70*
Corporate
251 – 1500 employees
$6.70*
$4.70*
$5.80*
Enterprise
> 1500 employees
$5.80*
$3.80*
CALL
Employee ID badge Pricing
per-card pricing for businesses of all sizes
Small Business
1 – 250 employees
card price: $7.80*
Batch Orders (100+): $5.80*
Non-Profit Pricing: $6.70*
Corporate
251 – 1500 employees
card price: $6.70*
Batch Orders (100+): $4.70*
Non-Profit Pricing: $5.80*
Enterprise
> 1500 employees
card price: $5.80*
Batch Orders (100+): $3.80*
Non-Profit Pricing: CALL
No hidden fees.
No signup fees, no small batch fees.
Card orders are automatically deducted from your prepaid account*. And, 100% of your initial deposit goes towards ID card production. We designed our system to facilitate small batch sizes, so small companies may easily order one or two cards at a time. For larger companies, we offer bulk discounts.
Postage
Postage is added for each batch of cards ordered.
Batches of 1-4 cards are charged at the current USPS First Class mailing rate, currently $0.60
Shipping / Prepaid Account
USPS
| No. of Cards | Charge | Tracking |
|---|---|---|
| 1-4 | $1.75 | No Tracking |
| 5-9 | $6.75 | With Tracking |
| 10-19 | $7.75 | With Tracking |
| 20-29 | $8.75 | With Tracking |
| 30-49 | $10.75 | With Tracking |
| 50+ | $18.00 | Automatic upgrade to FedEx 2-Day |
FedEx
| Next Day | $36.50 | Tracking |
| 2-Day | $18.00 | Tracking |
InstantCard uses a prepaid account system to avoid numerous small-value transactions. This also allows us to offer free custom template designs for all companies, regardless of size. After the required minimum initial deposit, any amount may be added as required to maintain a positive balance.
We require a minimum, initial $195 deposit to begin designing your template(s).
ALL orders placed by 4 PM EST are guaranteed to be printed and mailed that same business day. Any order received after 4 PM EST will be printed and shipped the following buisness day.
Prepaid Account
InstantCard uses a prepaid account system to avoid numerous small-value transactions. This also allows us to offer free custom template designs for all companies, regardless of size.
After the required minimum initial deposit, any amount may be added as required to maintain a positive balance.
We require a minimum, initial $195 deposit to begin designing your template(s).
Free template design
Tailored to your exact needs, our skilled design team designs custom templates for your organization’s ID cards. Eschewing one-size-fits-all solutions, we ensure your specifications are met with precision. We allow for a variety of identification features to be placed on your badge precisely according to your requirements.
When it comes to the technology and aesthetics of your employee ID badges, our offerings are designed to be as limitless as your needs demand.
Same-Day Printing & Mailing
All ID badges ordered before 4PM ET are printed and mailed same-day, regardless of batch size. Get the cards you need, when you need them at no additional cost.
Postage is added for each batch of cards ordered. Batches of 1-4 cards are charged at the current USPS First Class mailing rate, currently $0.60
Mo minimum batch size
Numerous providers in the ID badge industry impose minimum order quantities. This model doesn’t align with the immediate needs of large businesses that require prompt issuance for new employees, nor does it accommodate smaller organizations that may not meet those minimums.
Understanding that businesses come in various sizes and have diverse demands, our service model has been intentionally developed to support orders as small as a single card. This flexible approach ensures that every business, regardless of size, can get the right badges at the right price.
Free Template Design
Same-Day Shipping
Single-Card Orders
Drop shipping option
Have ID badges sent directly to individual addresses—may include a customized letter.
Multiple template support
There’s no additional cost if you need more than one ID badge template for your organization.
100% Satisfaction Guarantee
If you aren’t happy with your badges, we’ll issue a refund. We’re not happy until you are.
Free Template Design
We will design your custom ID card template for free, based on your needs and specifications.
Same-Day Shipping
All cards ordered before 4PM ET are printed and mailed same-day.
Single Card Orders
We have no small batch fees and no minimum batch size. Get the cards you need when you need them.
Drop shipping option
Have ID badges sent directly to individual addresses—may include a customized letter.
Multiple template support
There’s no additional cost if you need more than one ID badge template for your organization.
100% Satisfaction Guarantee
If you aren’t happy with your badges, we’ll issue a refund. We’re not happy until you are.
Advantages of a Prepaid Account
• perfectly adapted to regular ID card ordering
• control your budget and simplify the accounting
• Avoids the nuisance of tiny invoices each time you order one or two cards
• Allows YOU to stay in control your ID card budget
• Cards are produced as long as you have a positive balance
• You just fund the account for the number of cards you plan to produce
• No auto-debits – you are warned whenever there are insufficient funds
Your prefund is a balance, not a card quota. Any unused amount stays in your account and applies to future orders. Funds never expire.
Yes. If you top up your account to reach the next tier’s prefund total within 12 months, then email [email protected] to request the upgrade. Funds already on file within the last 12 months count toward the new tier’s threshold.
All funds go to card production. Funds never expire.
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There are NO set-up fees, NO card design fees, NO monthly charges, and NO annual charges.
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Just one low charge per card, no matter how many you order in a batch — even one single card!
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Your per-card charge is applied no matter what the batch size is, no matter how many batches you submit.
Try our In-House Vs. Outsource Cost Calculator
Edit all variable data according to your company’s needs and specifications. We’ve taken into account all possible costs and overhead associated with ID card printing so you can easily find out if outsourcing makes sense for your organization.
ID card options pricing
Magstripe
Cost: FREE
Barcode
Cost: FREE
QR Code
Cost: FREE
Slot Punch
Cost: $0.60
Holographic Overlay
Cost: $1.60
Exposed Chip
Cost: $2.50*
Contactless / RFID
Cost: $2.50*
Clamshell Prox
Cost: CONTACT US*
Full-Color Back-of-Card Printing
Cost: $0.95
Exposed Chip
Why is the default price $2.50, what are the options?
There are a number of options to include an exposed smartcard chip.
The basic option is the ISO7816 Atmel Cryptomemory chip with 1 KB of user memory.
Contactless / RFID
Why is the default prince $2.50, what are the options?
There are multiple contactless chip options, including low-frequency, high-frequency, and ultra-high frequency (UHF).
The starting option is a Mifare 1K (ISO14443A) transponder operating at 13.56 MHz (high-frequency), which is also NFC compatible.
Clamshell / Prox
Why is there no default price?
Clamshell cards are hard plastic cards which are thicker than a standard credit card.
This option provides an adhesive card, printed on one-side only, to be applied to your clamshell cards.
ID badge pricing FAQ
Very.
The cards are made of PVC plastic, which – as most people trying to destroy old credit cards have noticed – is very hard to damage. These cards are much less susceptible to tears or rips that are common occurrences with laminated or standard paper ID cards. They are entirely waterproof so there is no need to worry about rain or coffee damage. They will last a very long time, much longer than laminated cards in a plastic pouch.
The print technology we use, thermal re transfer, applies the color to the underside of a clear sheet of plastic, which is heat-sealed to the bottom of the card. AS a result, cards last much longer than the more common, cheaper “dye sublimation” printing technology.
For clients requiring extended wear, we offer two options: (a) composite cards which withstand more wear-and-tear and temperature ranges, and (b) overlaminates with a holographic inlay to enhance security and durability.
Yes.
Absolutely, we do this for hundreds of clients. You just send us your blank white card stock, which we store securely, ready to use whenever you place an order. Or, if you prefer, we can procure the prox cards for you. If you’re not sure about which card technology to choose, among the dozens available, just call us, as this is our specialty!
We can generally provide compatible Prox cards for existing security systems. The InstantCard system can also print onto your existing corporate Prox cards. Doing so eliminates the need for employees to carry around multiple cards (visual ID, access control, time & attendance, etc.). Our printing process does not damage the chip or antenna inside of the prox cards.
Not Long.
Our service guarantees our customers with the fastest turnaround time in the industry. As long as you submit your card orders by 4 p.m. EST, we will print and ship out your ID cards on the very same day. This is true even if you require just one single card! Each time you order, you specify how we ship the cards to you. FedEx or UPS get your cards to you overnight, while USPS will take standard postage time (generally 1-3 business days for the East Coast, and 3-5 days for the West Coast).
No
Absolutely not. Sometimes someone loses an ID card, and often there’s just one single new employee. We designed our service to meet exactly that requirement. Clients can print individual cards if necessary at the same cost as cards within larger batches. There is never a “small-batch” fee, and the cost of an ID card is always the same, no matter if you order one or a hundred pieces. We do everything we can to respect your budget.
Yes.
We offer a wide range of standard accessories on our website, which you can also order with same-day shipping. Accessories are generally ordered in batches separate from the cards. We are also able to send out individual accessories with each badge, for a slight additional fee. And if our standard accessories don’t quite fit your needs, contact us.
Thermal Retransfer Printing.
There are several types of printing processes available for the printing of photo ID cards. The process used at InstantCard is the highest quality available on the market today, called thermal re-transfer. The high-definition (300 dpi) printing is transferred to a clear plastic film, which is then permanently bonded, using a high-temperature heat-sealing process, to the surface of the card. While more expensive, this method ensures the highest level of print quality. The bright, vibrant colors are particularly notable when compared to cards made with small, cheaper printers which use “DTC” (Direct-To-Card) technology.
For bulk orders of 100 cards or more, InstantCard offers a significant saving, with a reduction of $2 per card. This discount is ideal for large organizations seeking cost-effective solutions for their ID badge needs.
Every InstantCard account comes with the benefit of custom design at no additional cost, provided you fund your prepaid account first. This service ensures that each ID badge meets your exact specifications, enhancing your brand identity.
Yes, we provide discounts for non-profits. Organizations with 1-250 employees receive a discount of $1.10 per card, while those with more than 250 employees get a discount of $0.90 per card. This initiative is part of our commitment to supporting non-profit entities.
The base price includes standard full-color front and black and white back printing. However, if you require full-color printing on the back of the card, it adds an additional $0.95 per card. This option is perfect for those who want to make a more vibrant impact with their ID badges.
Our pricing is structured to be budget-friendly for teams of all sizes. For 1-250 employees, the cost is $7.80 per card, for 251-1500 employees, it’s $6.70 per card, and for more than 1501 employees, the price drops to $5.80 per card.
There are no hidden signup or service fees with InstantCard. The only additional charge is for postage, ensuring transparency and affordability in our pricing.
Our services operate on a prepaid account system, accepting payments via credit card or check. This approach offers flexibility and convenience to our clients.
For smart ID badges, we offer the ISO7816 Atmel Cryptomemory chip with 1 KB of user memory, adding an additional $2.50 per card. This option is perfect for enhanced security and functionality needs.